Call for expressions of interest to host the IFSW European Conference 2015

Call for expressions of interest to host the
IFSW European Conference 2015

IFSW Europe e.V., International Federation of Social Workers European Region

IFSW Europe e.V. is calling for expressions of interest from member organisations willing to host the 2015 IFSW European Conference.

The aim of the Conference is to bring together the fields of social work intervention and professional practice, policy making and research and to provide an opportunity for social workers to share their experiences, common problems and focus on strategies at European level.

Applicant organisations must be in membership of IFSW Europe e.V..

Closing Date for Applications: 1st September 2013

Expressions of interest are to be submitted to the president of IFSW Europe e.V.,

Cristina Martins

Mail-address: martinscristina25@hotmail.com

Postal address:

Rua Corujeira de Baixo 372, R/ch

4300-150 Porto

Portugal

Application Material

The submission of the expression of interest must contain a written agreement of the national organisation.

Expressions of interest must address the items identified in Appendix 1.  

Applicant organisation(s) must also complete a checklist form in Appendix 2.

Process

All IFSW Europe e.V. members extend a call for expressions of interest to their members and in their respective newsletters and web pages.

Expressions of interest must be submitted before 1st September 2013. Their receipt will be acknowledged within two working weeks.

The IFSW Europe e.V. steering committee will review the submissions by 1st October 2013, distributing an answer to all as soon as possible after this date.

IFSW Europe e.V. will prioritise the expressions of interest received taking into account the following;

·      The financial viability and organisational capacity of the host organisation(s).

·      The level of anticipated local participation and support for the IFSW European Conference.

·      An indicative budget which demonstrates an understanding of the elements of conference planning

·      Indicative themes

·      Proposed venue, including ways of access to the venue from all parts of Europe

·      Proposals for fieldwork visits

·      Proposals for social events

·      Capacity for translation

APPENDIX 1

APPLICATION TO HOST THE IFSW EUROPEAN CONFERENCE 2015

Proposed Host Country  ………………..………………..………………..………………..

Names of national member organisations:

IFSW Member/s ………………..………………..………………..………………..

Please provide a description of proposals under each of the following headings

·      Proposed Venue

-       City

-       Airport and other travel options, including access availability from all parts of Europe

-       Conference location

-       Capacity

-       Facilities

·      Interpretation facilities

·      Social activities

·      Fieldwork visits

·      Accommodation  capacity

-       Range of options including home stay, budget, medium and upwards

·      Local administrative support, including the national hosts’ local representation

Proposed Themes

Please describe any proposed theme and note that this is indicative only at this stage

Indicative Budget
The indicative budget should contain the following details

·      Estimates set at various participation levels, e.g. 400, 700, 1000 participants.

·      Any costs known at the time of submission e.g. venue costs, standard rates for translation and interpretation, travel costs for keynotes, etc.

·      An indicative budget, which covers, all anticipated expenditures and sources of income, including levels of participants fee and costs of accommodation.

Representation

The conference organisers, called ‘Hosting Committee’ should ensure that all nationals of Europe will have easy access to the host country, including information about any visa-regulations.

Organisational Roles

Please provide a statement of respective roles of local member organisations. E.g. is one organisation accepting liability for the conference or is the liability to be shared and how?

Please describe the proposed local management process. At this stage a broad outline of the committee structure and numbers of representatives from each organisation is sufficient. Principles governing the establishment of the planning committees require equal representation from participating organisations and the appointment of co-chairs.

The Hosting Committee is not expected to be paid by the conference fees, and their expenses should not be part of the budget.

Professional Conference Organisers (PCO)
Please indicate whether you intent to make use of a Professional Conference Organiser. Please ensure that you do not sign any contract with a Professional Conference Organise without prior discussion and approval from IFSW Europe e.V.

Declaration

The Executive Boards of ………………….. (INSERT Organisational Names) have approved this submission to host the 2015 IFSW European Conference. We understand that profits and losses are for the hosting organisation(s), in that respect that the deficits guarantee of IFSW Europe e.V. is for the same amount a profit sharing one for those members.

Signed ……………………………………… Signed ……………………………………

President             President

For ………………………………………….             For ……………………………………….

Date …………………..             Date …………………..

APPENDIX 2

IFSW EUROPEAN CONFERENCE 2015 BID CHECKLIST

Organisation(s) proposing to host: ………………..……………..………………..……………

………………..………………..………………..………………...…………..………………..

TASK Y/N COMMENTS

Our Board supports the bid

Our Board is aware of implications

We have approached other Organisation/s

We have discussed joint bid

We have the infrastructure to host

We are members of IFSW Europe e.V.

We have discussed with IFSW Europe e.V. members

We have sought local/government support

We have looked at suitable sites

We have considered using a Conference Organiser

We have developed agreement with other NGOs

We have completed bid form