Call for
expressions of interest to host the
IFSW European Conference 2015
IFSW Europe e.V., International Federation of
Social Workers European Region
IFSW Europe e.V. is calling for expressions of
interest from member organisations willing to host the 2015 IFSW European Conference.
The aim of the Conference is to bring together
the fields of social work intervention and professional practice, policy making
and research and to provide an opportunity for social workers to share their
experiences, common problems and focus on strategies at European level.
Applicant organisations must be in
membership of IFSW Europe e.V..
Closing Date for
Applications: 1st September 2013
Expressions of interest are to be submitted
to the president of IFSW Europe e.V.,
Cristina Martins
Postal address:
Rua Corujeira de Baixo 372, R/ch
4300-150 Porto
Portugal
Application Material
The submission of the expression of
interest must contain a written agreement of the national organisation.
Expressions of interest must address
the items identified in Appendix 1.
Applicant organisation(s) must also complete
a checklist form in Appendix 2.
Process
All IFSW Europe e.V. members extend
a call for expressions of interest to their members and in their respective
newsletters and web pages.
Expressions of interest must be
submitted before 1st September 2013. Their receipt will be acknowledged within
two working weeks.
The IFSW Europe e.V. steering
committee will review the submissions by 1st
October 2013, distributing an answer to all as soon as possible after this
date.
IFSW Europe e.V. will prioritise the
expressions of interest received taking into account the following;
· The financial viability and
organisational capacity of the host organisation(s).
· The level of anticipated local
participation and support for the IFSW European Conference.
· An indicative budget which
demonstrates an understanding of the elements of conference planning
· Indicative themes
· Proposed venue, including ways of
access to the venue from all parts of Europe
· Proposals for fieldwork visits
· Proposals for social events
· Capacity for translation
APPENDIX 1
APPLICATION TO HOST THE IFSW
EUROPEAN CONFERENCE 2015
Proposed Host Country ………………..………………..………………..………………..
Names of national member
organisations:
IFSW Member/s ………………..………………..………………..………………..
Please provide a description of
proposals under each of the following headings
· Proposed Venue
-
City
-
Airport
and other travel options, including access availability from all parts of
Europe
-
Conference
location
-
Capacity
-
Facilities
· Interpretation facilities
· Social activities
· Fieldwork visits
· Accommodation capacity
-
Range
of options including home stay, budget, medium and upwards
· Local administrative support,
including the national hosts’ local representation
Proposed Themes
Please describe any proposed theme
and note that this is indicative only at this stage
Indicative Budget
The indicative budget should contain the following details
· Estimates set at various
participation levels, e.g. 400, 700, 1000 participants.
· Any costs known at the time of
submission e.g. venue costs, standard rates for translation and interpretation,
travel costs for keynotes, etc.
· An indicative budget, which covers,
all anticipated expenditures and sources of income, including levels of
participants fee and costs of accommodation.
Representation
The conference organisers, called
‘Hosting Committee’ should ensure that all nationals of Europe will have easy
access to the host country, including information about any visa-regulations.
Organisational Roles
Please provide a statement of respective roles
of local member organisations. E.g. is one organisation accepting liability for
the conference or is the liability to be shared and how?
Please describe the proposed local
management process. At this stage a broad outline of the committee structure
and numbers of representatives from each organisation is sufficient. Principles
governing the establishment of the planning committees require equal
representation from participating organisations and the appointment of
co-chairs.
The Hosting Committee is not
expected to be paid by the conference fees, and their expenses should not be
part of the budget.
Professional Conference Organisers (PCO)
Please indicate
whether you intent to make use of a Professional Conference Organiser. Please
ensure that you do not sign any contract with a Professional Conference
Organise without prior discussion and approval from IFSW Europe e.V.
Declaration
The Executive Boards of ………………….. (INSERT
Organisational Names) have approved this submission to host the 2015 IFSW European
Conference. We understand that profits and losses are for the hosting
organisation(s), in that respect that the deficits guarantee of IFSW Europe
e.V. is for the same amount a profit sharing one for those members.
Signed ……………………………………… Signed
……………………………………
President President
For …………………………………………. For
……………………………………….
Date ………………….. Date
…………………..
APPENDIX 2
IFSW EUROPEAN CONFERENCE 2015 BID
CHECKLIST
Organisation(s) proposing to host: ………………..……………..………………..……………
………………..………………..………………..………………...…………..………………..
TASK Y/N COMMENTS
Our Board supports the bid
Our Board is aware of implications
We have approached other
Organisation/s
We have discussed joint bid
We have the infrastructure to host
We are members of IFSW Europe e.V.
We have discussed with IFSW Europe
e.V. members
We have sought local/government
support
We have looked at suitable sites
We have considered using a
Conference Organiser
We have developed agreement with other
NGOs
We have completed bid form
